Episode 236 - The Go-To Person Trap
Summary
Every team seems to have someone everybody goes to for help. New research shows that leaders may unintentionally create these go-to employees through the people they visibly rely on, increasing burnout without necessarily improving performance ratings. Discover how to spread expertise without exhausting your most dependable people.
Transcript
Hello and welcome to the Leadership Today podcast, where each week we share practical tips to improve your leadership. This week we look at how the person everyone relies on can gradually become overloaded, and what to do about it.
Most teams have a go-to person. They’re the colleague people approach when they are unsure what to do, when something needs fixing, or when a deadline is approaching. They know how things work, they are reliable, and they are usually generous with their time. Having someone like that in a team can seem like an enormous advantage,
but new research suggests there may be a hidden cost.
The researchers began with an interesting question. When someone needs help at work, how do they decide who to approach? We might assume that people carefully consider who has the right expertise for the particular problem. Sometimes they probably do. But that requires knowledge and effort, and often we use shortcuts instead.
One shortcut appears to be looking at who the leader relies on. If the manager regularly goes to one particular person for advice, information or assistance, other team members notice. They infer that this person must be knowledgeable, capable and safe to approach. The researchers describe this as an “imitate-the-successful” shortcut. Rather than asking, “Who is best qualified to help me with this particular problem?”, people effectively ask, “Who does the boss go to?”
Over time, those individual decisions accumulate. The same employee receives more questions, more requests for advice and more interruptions. Eventually, they become the unofficial go-to person for an increasingly broad range of issues.
There is obviously an upside. Being trusted and relied upon can be rewarding. It can indicate expertise and provide opportunities to contribute beyond the formal boundaries of a role. But the research also identified an important downside. Go-to employees experienced greater burnout without necessarily receiving higher performance ratings as a result.
That creates a real leadership risk. Some of our most capable people may be doing a large amount of invisible work that never appears in their position description or performance measures. Each individual request may only take five or ten minutes, but collectively those interruptions can consume a significant part of the working week.
The irony is that leaders may contribute to the pattern because they trust the person. We rely on them because they are capable, and our visible reliance signals to everyone else that they should do the same. The reward for being reliable becomes even more work.
There are three practical things leaders can do.
First, notice where the requests are going. Ask yourself who people approach when they are stuck. You can also ask your team where they go for different kinds of help. If one name appears repeatedly across unrelated areas, you may have developed a dependency rather than simply recognising expertise.
Second, distribute expertise deliberately. Instead of always approaching the same trusted employee, involve other people and make their expertise visible. You might say, “Sarah knows this process really well, so speak with her about that,” or ask different team members to lead particular areas. The goal is to create several places people can go rather than one human help desk.
Third, recognise helping as real work. If someone is regularly supporting colleagues, factor that into their workload and performance conversations. Do not give them a full individual workload and then treat all of the helping as something they should somehow squeeze in around the edges.
There is also a useful question you can ask your go-to person: “How much of your week is spent helping other people get their work done?” The answer may surprise you.
The key takeaway is that becoming the person everyone trusts can look like success while quietly becoming a source of overload. Great leaders build capability across the team rather than allowing dependence to accumulate around one highly capable person.
So take a look at your team this week. Who has become the person everyone goes to? And perhaps more importantly, what are you doing as the leader that might be reinforcing that pattern?
Thanks for listening, and I look forward to speaking with you again next week.
Reference
Frank, E. L., Matta, F. K., Nakos, O. M., & Rodell, J. B. (2026). How the boss’s “right hand” becomes the group’s “go-to”: Leader–member exchange as a heuristic cue for everyday asks. Journal of Applied Psychology. https://doi.org/10.1037/apl0001401
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